Leasing Module
Complete lease lifecycle management — from contracts and buildings to tenants, reservations, and rent escalation.
Complete Lease Lifecycle Management
The Leasing module manages every aspect of property leasing — from initial reservation through contract signing, rent collection, renewal, and eventual move-out.
Core Objects
Contracts — The central record linking tenant, unit, and financial terms:
- Lease type (new, renewal, amendment)
- Start/end dates with automatic term calculation
- Monthly rent with escalation schedules
- Security deposit and payment tracking
- Document attachments (signed contracts, addendums)
Buildings — Physical property management:
- Building details (address, type, total area, floors)
- Portfolio grouping for multi-property management
- Common area maintenance (CAM) tracking
- Building-level financial summaries
Units — Individual leasable spaces:
- Unit type, floor, area, status (Available, Reserved, Occupied, Maintenance)
- Unit amenities and features
- Historical occupancy tracking
- Linked to building floor plans
Tenants — Tenant profiles and history:
- Company/individual details with contact information
- Trade license and registration documents
- Credit history and payment behavior scoring
- Multi-property tenant tracking
Reservations — Pre-lease management:
- Unit reservation with expiry dates
- Reservation fee tracking
- Conversion to contract workflow
- Waitlist management
Workflows
| Workflow | Steps | Trigger |
|---|---|---|
| Leasing Flow | Reservation → Approval → Contract → Signed → Active | New reservation created |
| Renewal | Notice → Negotiation → Approval → New Contract | 90 days before expiry |
| Move-Out | Notice → Inspection → Settlement → Handover → Closed | Move-out request |
| Reservation | Request → Verification → Approval → Reserved | Unit reservation |
Financial Features
- Multi-currency — Handle leases in any currency with automatic conversion
- Tax management — VAT/GST calculated per jurisdiction
- Payment plans — Flexible payment schedules (monthly, quarterly, annual, custom)
- Rent escalation — Automatic annual increases (fixed %, CPI-linked, or market-based)
- Security deposits — Track deposits with interest calculation and refund workflows
- Late fees — Automatic late payment fee calculation and charging
- Revenue recognition — IFRS 16 compliant lease accounting
Key Metrics
- Occupancy rate by building, portfolio, and unit type
- Revenue per square foot/meter
- Average lease duration and renewal rate
- Tenant retention and churn analysis
- Collection efficiency and aging analysis
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